Administrative Manager

We are looking for an energetic and service-oriented individual to become a key member of the administrative core at our Luxembourg office. From welcoming international visitors and coordinating with local authorities to managing office logistics and supporting top management, you will be the go-to person for all things administrative. Provide efficient administrative support and communication on related issues with Company's employees. Plan and coordinate administrative procedures and systems and devise ways to streamline administrative processes. Search and implement cost efficient solutions. Assist Business Manager in preparation of administrative budgets, and planning of administrative expenses upon demand. Monitor costs and expenses to assist Business Manager in budget controls. Oversee facilities services, building maintenance activities; supervise and organize other office activities (renovations, office insurance, relocation to new offices, event planning etc.). Ensure office area be kept in order, management of cleaning agents. Assist newcomers with administrative procedures in Luxembourg (e.g., registration at local commune, accommodation, infrastructure Company provides etc.). Meeting and greeting the visitors, ensure visitors comply with Company's guidelines on access control systems. Answer and screen phone calls, forwarding calls to the appropriate contacts. Assist with arrangements in the ministries and government authorities in Luxembourg. Filing physical and electronic documents. Picking-up, sorting, and distribution daily mail. Monitor inventory of office supplies and ensure that new materials are purchased with attention to budgetary constraints. Ensure corporate apartment and corporate cars management, resolution of technical issues. Organize and schedule meeting appointments upon request. Work with teams from other company’s office, including administration, management, finance, legal, production, logistics, etc. Support and provide advisory assistance to the Chief Operating Officer and the Compliance Director in integrating ESG principles into corporate governance, operational processes, and internal policies. At least 3 years of experience in administration field. Completed secondary education, a University degree will be a plus. Fluency in French, English and German. Luxembourgish is a plus. Good knowledge of Microsoft Office applications (Word, Excel, Powerpoint, Outlook) and Gmail. Valid driving license, and a car. A strong team of experts within a constantly growing international company that employs 200+ people. Comfortable office space in Luxembourg: 11 Breedewues, L-1259 Senningerberg, Luxembourg. Competitive salary, medical insurance, snacks in the office. Autonomy and creativity in your area of responsibility. Open-minded management. Afterwork get-togethers.