Administrative Support Manager

We are looking for a proactive and highly organized Administrative Coordinator to support the smooth operation of our business and contribute to the coordination of key administrative and operational processes. This role offers a broad range of responsibilities and the opportunity to work closely with different departments, internal stakeholders, and external partners. Administrative and Operational Coordination Coordinate day-to-day administrative processes and support the smooth operation of internal business activities; Manage incoming and outgoing correspondence, ensuring accuracy, confidentiality, and timely communication; Support efficient document flow and coordination between departments; Maintain and improve administrative procedures and workflows; Coordinate general administrative and operational needs across the business; Maintain accurate records and support the organization of internal documentation and information. Communication and Stakeholder Management Act as a point of contact for internal teams and external stakeholders on administrative and operational matters; Build and maintain effective relationships with vendors, service providers, and other external partners; Coordinate communication and administrative processes with accounting, payroll providers, auditors, and other relevant stakeholders; Support effective collaboration between different departments and contribute to the smooth coordination of cross-functional activities; Provide operational and administrative support to the HR team when required. Business and Executive Support Support the coordination of calendars, appointments, meetings, and other business activities; Organize internal and external meetings, ensuring smooth communication and logistical coordination; Support the coordination of business events, conferences, and other company activities; Assist with various executive and team support activities when required; Coordinate internal and external stakeholder interactions and ensure a professional and efficient experience. Financial and Process Administration Support the processing and coordination of vendor invoices through SAP Concur in accordance with internal procedures; Assist with the review and administration of employee expense reports; Support compliance with internal administrative and financial procedures; Maintain accurate records and documentation related to administrative and operational processes. Travel and Cross-Functional Projects Coordinate business travel arrangements, including flights, accommodation, transportation, and itineraries; Participate in cross-functional projects and company-wide initiatives; Identify opportunities to improve administrative processes and contribute to the continuous improvement of internal operations; Take on additional administrative and operational responsibilities based on business needs. Requirements Bachelor’s degree in Business Administration, Management, or a related field is preferred; 3+ years of experience in an administrative, coordination, operations, or business support role; Fluency in English and Spanish, both written and verbal; Advanced proficiency in MS Office Suite and other relevant business tools; Experience with electronic document management systems is an advantage; Strong organizational and time-management skills, with the ability to manage multiple priorities; Excellent interpersonal and communication skills, with the ability to interact effectively with stakeholders at all levels; High attention to detail and accuracy; Ability to work independently, identify issues, and find practical solutions; A proactive, hands-on, and solution-oriented mindset; Flexible and adaptable, with the ability to work effectively in a dynamic environment; Strong sense of ownership, reliability, and willingness to learn and grow. Benefits Modern, fully equipped office in a central location; Competitive salary aligned with local market standards; Opportunities for professional growth and development within an international group; Official employment with clear contractual terms and timely payments; Standard five-day working week with 8-hour working days; Annual leave and public holidays in accordance with local labor legislation; Partial coverage of private medical insurance.